QuickBooks Download Online: A Guide for Beginners
If you are looking for a reliable and easy-to-use accounting software for your small business, you might have heard of QuickBooks. But did you know that there are two versions of QuickBooks that you can choose from? One is QuickBooks Online, which is a cloud-based software that you can access from any device with an internet connection. The other is QuickBooks Desktop, which is a traditional software that you need to install on your computer.
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In this article, we will explain what QuickBooks Online is and why you need it, how to download and install QuickBooks Online desktop app, how to access multiple QuickBooks Online companies with the desktop app, how to download QuickBooks Desktop if you prefer the traditional version, and how to find your license and product numbers for QuickBooks. By the end of this article, you will have a clear idea of which version suits your needs and how to get started with it.
What is QuickBooks Online and why you need it
QuickBooks Online is a cloud-based accounting software that allows you to manage your business finances from anywhere, anytime. You can create invoices, track expenses, generate reports, and more with just a few clicks. You can also connect QuickBooks Online with other apps and services that you use, such as PayPal, Shopify, Square, and more.
Some of the features and benefits of QuickBooks Online are:
It is easy to set up and use. You don't need to install anything on your computer or worry about updates. You just need to sign up for an account and log in from any device with an internet connection.
It is secure and reliable. Your data is stored in the cloud and backed up automatically. You can also control who can access your data and what they can do with it.
It is scalable and flexible. You can choose from different plans and options that suit your business size and needs. You can also add or remove users, features, and services as you grow.
It is affordable and cost-effective. You only pay a monthly or annual subscription fee based on the plan you choose. You don't need to buy any hardware or software licenses.
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QuickBooks Online
QuickBooks Desktop
Cloud-based software
Traditional software
Access from any device with an internet connection
Install on one computer per license
Data stored in the cloud and backed up automatically
Data stored on your computer and need to back up manually
Pay a monthly or annual subscription fee
Pay a one-time purchase fee or an annual subscription fee for some versions
Get automatic updates and new features
Need to download and install updates manually
Connect with other apps and services easily
Limited integration with other apps and services
Add or remove users, features, and services as you need
Limited number of users, features, and services per license
The pricing plans and options for QuickBooks Online are:
Plan
Price per month (USD)
Features
Simple Start
$25
- Track income and expenses - Capture and organize receipts - Maximize tax deductions - Invoice and accept payments - Track miles - Run basic reports - Send estimates - Track sales and sales tax - Manage 1099 contractors - One user plus two accounting firms
Essentials
$50
All Simple Start features plus: - Manage bills - Track time - Up to three users plus two accounting firms
Plus
$80
All Essentials features plus: - Track project profitability - Track inventory - Manage 1099 contractors - Up to five users plus two accounting firms
Advanced
$180
All Plus features plus: - Batch invoices and expenses - Customize access by role - Automate workflows - Restore company data - On-demand online training - Premium customer support - Up to 25 users plus three accounting firms
How to download and install QuickBooks Online desktop app
If you want to enjoy the benefits of QuickBooks Online without opening a browser, you can download and install the QuickBooks Online desktop app. This is a free app that lets you stay signed in, access your data faster, and work offline. You can also use the navigation map view to see your company file in a visual way and switch between different companies with ease.
To download and install the QuickBooks Online desktop app, follow these steps:
Go to the page and select your country.
Under Select Product, choose QuickBooks Online Desktop App.
Under Select Version, choose the latest version or the one that matches your operating system.
Click Download and save the file to your computer.
Open the file and follow the instructions to install the app.
Launch the app and sign in with your QuickBooks Online user ID and password.
Select the company that you want to open or add a new one.
Here is a screenshot of how the app looks like:
How to access multiple QuickBooks Online companies with the desktop app
If you have more than one QuickBooks Online company, you can access them all with the desktop app without signing out. This can save you time and hassle, especially if you need to switch between different companies frequently.
To access multiple QuickBooks Online companies with the desktop app, follow these steps:
Open the app and sign in with your user ID and password.
Click on File in the menu bar and select Switch Company.
Select the company that you want to switch to or add a new one.
You can also use the keyboard shortcuts to switch faster. Press Ctrl + N to open a new window and Ctrl + Tab to switch between windows.
Note: If you see an error message that says "There is no company linked to this user ID", it means that you need to add a company first. To do that, click on Add Company and enter your credentials for that company.
How to download QuickBooks Desktop if you prefer the traditional version
If you are not ready to switch to QuickBooks Online or you prefer the traditional version of QuickBooks, you can still download QuickBooks Desktop. This is a software that you need to install on your computer and use with a license and product number. You can choose from different versions of QuickBooks Desktop, such as Pro, Premier, Enterprise, or Mac, depending on your business needs and preferences.
Some of the features and benefits of QuickBooks Desktop are:
It is powerful and customizable. You can tailor it to your specific industry and business needs. You can also create advanced reports and custom fields.
It is fast and efficient. You can work offline and sync your data later. You can also process large amounts of data quickly.
It is secure and stable. You have full control over your data and backup options. You can also set up user permissions and passwords.
It is compatible and integrable. You can import and export data from other sources, such as Excel, Outlook, or Word. You can also integrate it with other apps and services, such as Shopify, PayPal, or Square.
To compare QuickBooks Desktop with QuickBooks Online, you can refer to the table in the previous section.
To download QuickBooks Desktop, follow these steps:
Go to the page and select your country.
Under Select Product, choose QuickBooks Desktop.
Under Select Version, choose the version and year that you want to download.
Click Download and save the file to your computer.
Open the file and follow the instructions to install the software.
Enter your license and product numbers when prompted.
Here is a screenshot of how the installation process looks like:
How to find your license and product numbers for QuickBooks
Whether you use QuickBooks Online or Desktop, you need to have your license and product numbers handy. These are unique codes that identify your QuickBooks account and allow you to install, activate, and update your software. You also need them if you contact QuickBooks support or switch to a different version.
There are different ways to find your license and product numbers, depending on how and where you bought QuickBooks. Here are some possible ways:
If you bought QuickBooks from the Intuit website, you can find them in the purchase confirmation email that was sent to you.
If you bought QuickBooks from a retail store, you can find them on the label of the original package or on the scratch-off card.
If you downloaded QuickBooks from the Downloads & Updates page, you can find them in the confirmation window that appeared after the download.
If you already installed QuickBooks on your computer, you can find them by pressing F2 on your keyboard while QuickBooks is open. A product information window will appear with your license and product numbers.
If you have a QuickBooks account, you can find them by signing in to your account and going to the Manage your QuickBooks page.
If you still can't find your license and product numbers, or if they are missing or illegible, don't worry. You can visit the page for more help. You can also contact QuickBooks support and provide them with your purchase information, such as your order number, phone number, or email address.
Conclusion
In this article, we have covered everything you need to know about QuickBooks Download Online. We have explained what QuickBooks Online and Desktop are and why you need them, how to download and install them on your computer, how to access multiple companies with the desktop app, and how to find your license and product numbers. We hope that this article has helped you decide which version of QuickBooks is best for your business and how to get started with it.
If you are ready to try QuickBooks Online or Desktop, you can visit the page and select the version that suits your needs. You can also sign up for a free trial or a subscription plan and enjoy all the features and benefits of QuickBooks.
Thank you for reading this article. If you have any questions or feedback, please feel free to leave a comment below. We would love to hear from you.
FAQs
Q: Can I use both QuickBooks Online and Desktop on the same computer?
A: Yes, you can use both versions on the same computer, but you need to install them separately and use different user IDs and passwords.
Q: Can I transfer my data from QuickBooks Desktop to QuickBooks Online or vice versa?
A: Yes, you can transfer your data from one version to another, but you need to follow some steps and be aware of some limitations. You can find more information on how to do it .
Q: What are the system requirements for QuickBooks Online and Desktop?
A: The system requirements for QuickBooks Online are a Windows 64-bit computer, an internet connection, and a subscription or an accountant account. The system requirements for QuickBooks Desktop vary depending on the version and year, but you can check them .
Q: How can I get support for QuickBooks Online or Desktop?
A: You can get support for both versions by contacting Intuit's customer service team, visiting their help center, or joining their community forum. You can find more details on how to get support .
Q: How can I update my QuickBooks Online or Desktop to the latest version?
A: You can update your QuickBooks Online by signing in to your account and following the prompts. You can update your QuickBooks Desktop by downloading the latest release from the Downloads & Updates page or by turning on automatic updates. You can find more instructions on how to update .
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